Safeguading Policies 

Safeguarding Commitment

I am fully committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. I take all concerns seriously and act promptly where there is a risk of harm.

My practice follows current UK safeguarding legislation and guidance, including the Children Act 1989 and 2004.

• Working together to safeguard children.
• Keeping children safe in education (KCSIE)

As an independent Specialist Teacher Assessor, I provide assessment and consultation services.

I have a professional responsibility to:

• Remain vigilant for signs of abuse or neglect.
• Respond appropriately to disclosures.
• Record concerns accurately.
• Report safeguarding concerns to the relevant authorities when necessary.

I undertake regular safeguarding training and maintain an enhanced DBS certificate.

If a safeguarding concern arises: 

If a child or vulnerable adult discloses information indicating they might be at risk:

• I will listen calmly and without judgement.
• I will not promise confidentiality.
• I will make a factual record of what has been shared.
• I will report concerns to the appropriate safeguarding authority.

If a child or vulnerable adult is at immediate risk of harm, I will contact emergency services.

Where appropriate, concerns may be shared with:

• The designated safeguarding lead (DSL)
• Local authority childrens social care.
• Adult social care.
• The police.

Safeguarding concerns may be shared without consent, where required, to protect an individual from harm.

Online safeguarding:

Where assessments or consultations take place online:

• Secure, professional platforms are used.
• Sessions are conducted in an appropriate setting.
• Parents/Carers remain responsible for supervision where appropriate.
• Sessions are not recorded, without explicit consent.
• Communication takes place through professional channels only.

Confidentiality and Data Protection:

All personal information and assessment records are stored securely and handled in accordance with UK GDPR and the data protection act 2018.

Information will only be shared where:

• Consent has been provided, or
• There is a safeguarding concern requiring disclosure to protect an individual from harm.

Policy Review:

This policy is reviewed annually to ensure it reflects current legislation and best practice.

Last Reviewed: 03/03/26

Next Review: 03/03/27

Important Contacts:

Senior lead for safeguarding

Name: Gillian Cox

E-Mail: gilliancoxspld@gmail.com

Telephone: 07808477058

Police:

Emergency - 999

Non Emergency: 111

NSPCC Helpline:

Telephone - 0808 800 5000

GDPR

As a business, we are committed to protecting the privacy and confidentiality of all personal information  entrusted to us. This Privacy Policy outlines how we collect, use, store, and protect your information in line with data protection legislation, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Information We Collect

We may collect and process the following personal information:

Name, contact details, and date of birth

Educational or medical information relevant to assessments or tutoring

Payment details for services provided

Records of communication with us (email, phone, or in person)

2. How We Use Your Information

Your information may be used to:

Provide assessments, tutoring, or training services

Communicate with you regarding bookings, reports, or updates

Process payments and manage accounts

Comply with legal or regulatory obligations

We will only use your information for the purpose it was collected, unless required by law.

3. Legal Basis for Processing

We process personal data under one or more of the following legal bases:

Consent (where you have given clear consent)

Contract (to deliver the service you have requested)

Legal obligation (to comply with the law)

Legitimate interests (to operate and improve our services)

4. Data Storage and Security

We take appropriate technical and organisational measures to keep your data safe. Personal information is stored securely and only accessible to authorised individuals.

5. Sharing Your Information

We do not sell or share personal data with third parties for marketing. Information may be shared only when:

Required by law or regulation

With your explicit consent

With trusted service providers (e.g., secure payment processors), under strict confidentiality agreements

6. Data Retention

We retain personal information only for as long as necessary to fulfil the purpose it was collected or as required by law. Assessment records are typically retained for 7 years before being securely deleted.

7. Your Rights

Under data protection laws, you have the right to:

Access the personal data we hold about you

Request correction of inaccurate information

Request deletion of your data (where legally permissible)

Restrict or object to certain processing

Request data portability

To exercise these rights, please contact us using the details below.

8. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us in writing through the website.

If you remain dissatisfied, you may also contact the UK Information Commissioner’s Office (ICO) at www.ico.org.uk